# Manage organisation policies and procedures with Comm.care This feature is available across all plans, including the Collaborator plan. As an organisation, you may need to create and share internal documents such as policies and procedures, and/or upload training materials for your staff. With Comm.care, sharing documentation is not only easy but is also structured, transparent, and collaborative. To access this feature, visit **Organisation** and open the tab **Documents**. ## How to create and upload Organisational documents? ## Step 1: Go to **Organisation > Documents**  ## Step 2: Click + Add New Document button on the top right Select your pre-defined template, or None if you want to start from scratch. Learn more about [Ensure uniformity across documents with Templates](templates.md).  ## Step 3: Enter document content and upload files - Fill in the Document Title, Categories, Document Text. If you create a document using a template, there may be more fields based on your template settings. - Upload attachments: you can add up to 6 files including PDF, Word, Excel, Image. ## Step 4: Save Changes Click **Save Changes** and the document is shared within your Organisation.  ## Collaboration and tracking changes of documents Once the document is created or updated, your staff and volunteers can immediately see it from their Home Page and comment on it. This allows members of your Organisation to ask questions or discuss the new policy/procedure, which is an important step when publishing a new policy/procedure. You may receive good ideas from your staff to improve the procedure.  ## Export document and save as PDF file From **Organisation > Documents**, you can see a list of Organisational documents. Open the document, you will see the button **To PDF** (as in above picture) on the bottom right. Click on that and Comm.care will export the document content into a PDF file for you to download. > _If your document is created based on a template, it may contain pre-filled sections (e.g Company Name, Address, About us...) that only appear when you export it to PDF file._ ## Edit or delete Organisational documents ### **Go to** My Organisation > Documents > Click on the Document title or edit icon on the right > Edit. From the editing modal, you can edit document content, upload more files, and save changes.  > _**Note:**_ that when a template field is set inactive, the field is shown as read-only in the document, this is to avoid unwanted updates to the field. Learn more about [Ensure uniformity across documents with Templates](templates.md).  If you want to delete the document, click **Delete button** (red button in above picture) on the bottom right. The document will be removed from **My Organisation > Documents**. > Note that members of your Organisation still see this activity from their Home Page.  ## Search for a document On the Organisation page, you can easily search for a specific document using the filters on the right side.  The filters include: - **Free Text:** Type a keyword to find documents by title. - **Categories:** Select a category that the document belongs to. - **Templates:** Select a template that the document uses. That's all about organisational documents. Let's check out this article to see [Ensure uniformity across documents with Templates](templates.md).